In accordance with new government guidelines on data usage and storage - the General Data Protection Regulation (GDPR), 25/05/2018 - I require your signed consent to hold and process any information about you.
The service I offer is private and confidential. I will not normally disclose information about you except for the purpose of supervision (which is a professional requirement from my professional organisation - UKCP) or for medical care. The exceptions to this are:
- if I have a reason to believe that someone, especially a child, is at risk of serious harm, or
- if I have a legal duty to disclose information, or
- if a disclosure is requested by you or with your consent.
Any electronic communication will be with your consent. You can withdraw your consent at any time.
In the event of my being unable to contact you (through sudden incapacity, sudden illness or death) a trusted person (My appointed Therapeutic Executor) has access to my client list and will contact you directly. This is called a Professional Will and constitutes a professional requirement from UKCP.
If I experience any data breaches, I will inform you as soon as possible.
I collect, store and process information about you to enable me to run my psychotherapy practice and to provide an ethical service to you.
The information may include your name, contact details, the name and address of your General Practitioner / Doctor as well as other personal information.
I collect this information under Legitimate Interests for the purpose of Healthcare, as per GDPR regulations.
I store this information in a locked filing cabinet.
If you consent that we contact each other via electronic communication, I will store your phone number in my phone. However, I do not register it using your full name. I also store your email address in my phone and / or mail server, your email address itself might disclose your full name. My phone is password protected.
Any records and statistics I maintain about clients are kept very secure and subject to the General Data Protection Regulations 25/05/2018.
For the purposes of delivering, managing and supervising the best quality Psychotherapy services, and, as required by my professional organisation as well as by my professional Liability Insurer, I keep brief sessions notes.
These notes are kept in paper form. They include the dates and times of our meetings and record the main themes of our conversations. However, they do not include your name.
The notes are securely kept in a locked filing cabinet, separate from any other information I may hold about you. The session notes cannot be accessed by any other persons than myself.
How long do I keep these data
UKCP and my Professional Liability Insurer’s terms and conditions require that records are kept for a period of 7 years following the date of our last session - at which point all the data I hold about you will be deleted.
INFORMATION COMMISSIONER'S OFFICE - ICO
I am registered as a Data Controller with the ICO. Further information about the ICO, the GDPR and your rights as a client with regards to information held about you can be found on their website: ico.org.uk